Admin Logistics Coordinator

Location: Shah Alam, Selangor
Industry: Administrative Assistants (Administration & Office Support)
Employment: Full time

About the role

Transport & Logistics Coordination role responsible for planning, scheduling, and coordinating daily transport operations, managing vehicle allocation, monitoring deliveries, and maintaining compliance with transport legislation and safety standards.

Key responsibilities

• Plan, schedule, and coordinate daily transport operations
• Allocate vehicles and drivers according to delivery and operational requirements
• Monitor vehicle movements and ensure on-time deliveries
• Liaise with drivers regarding routes, schedules, and operational instructions
• Prepare vehicles for internal and external inspections (roadworthy, safety, compliance)
• Coordinate and schedule vehicle servicing, repairs, and preventative maintenance
• Maintain records of inspections, maintenance, and repair activities
• Report and follow up on vehicle defects and breakdowns
• Prepare and maintain transport documentation (trip sheets, delivery notes, PODs, invoices)
• Maintain accurate records of vehicle usage, mileage, fuel consumption, and maintenance

About you

• Monitor validity of driver licenses, medicals and permits are current
• Ensure compliance with transport legislation, safety standards, and company policies
• Capture transport and logistics data accurately in systems and spreadsheets
• Handle delivery queries, delays, and operational issues professionally